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Private
Practice 
Set Up

For specialists leaving an associate role, moving out from under a group banner or opening their first private rooms.

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We build the practice around how you work - consulting, procedural or both - so it runs properly from the moment your first patient walks in. 

BUILT FOR YOUR TYPE OF PRACTICE

Surgical and physician practices run differently. We set each up accordingly.

For surgeons

  • Theatre list and hospital booking workflows for each private hospital you operate at

  • Informed Financial Consent templates for procedures, including assistant and anaesthetist fees

  • Arrangements with surgical assistants and anaesthetists

  • In-hospital billing set up through ECLIPSE and health fund gap arrangements

  • Pre-admission and post-operative patient communication

For physicians

  • Consulting session templates for new, review and telehealth appointments

  • Recall and review systems so patients return on schedule

  • Procedure list coordination for proceduralist physicians

  • Correspondence workflows so reports reach referring GPs promptly

  • Consultation and procedural billing configured to your item mix

WHAT'S INCLUDED

Six workstreams, managed as one project.

Exact inclusions are confirmed in your proposal and agreement before work begins.

  • Provider numbers for each practice location

  • Medicare, DVA and ECLIPSE registrations

  • Health fund recognition and gap scheme set up

  • Coordination with your accountant on practice structure

  • Dedicated clinic location or sessional consulting rooms sourced

  • Fit-out and equipment coordinated

  • Supplier contracts reviewed and negotiated

  • Stationery and signage to your brand

  • Practice Management Software (PMS) configuration (your choice)

  • Appointment types, session templates, and billing item mapping (MBS schedule)

  • Payment systems set up – including POS

  • ​Claiming and accounting integration with Xero

  • Secure email configuration for clinical correspondence

  • Cloud storage and document management folder structure

  • Microsoft 365 or Google Workspace setup for practice communications

  • Patient communication platform setup (SMS reminders, recall notifications)

  • Phone system with caller screen-pop

  • Fee schedule designed with you

  • MBS item mapping for your services

  • Informed Financial Consent templates

  • Billing and claiming procedures documented

  • Privacy Policy drafted in compliance with the Privacy Act 1988 and Australian Privacy Principles

  • Medicare billing compliance checklist (Assignment of Benefit obligations, bulk billing compliance)

  • AHPRA advertising compliance review of all patient-facing documents

  • Document retention and records management protocol

  • WorkCover and DVA provider registration guidance

  • Consent, complaints and feedback processes

  • Patient forms and registration documents

  • A practice policy manual you own

  • Role design and recruitment support for your staff

  • Standard operating procedures and onboarding

  • Referrer introduction pack for local GPs

  • Referral pathways and templates set up

Our 5-Step Practice Setup Process

Step 1

Discovery Call &  Strategy

We learn how you practise, where you operate or consult, and what you need in place.

Step 2

Proposal and Agreement

A written plan with inclusions, timeline and flat fee, agreed before work begins.

Step 3

Systems Implementation

Registrations, rooms, systems, billing and policies completed, with a weekly progress update.

Step 4

Go Live

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A test run of bookings and claims, then your first patients, with us

alongside.

Step 5

Axiom Takes It From Here

We take care of your clinic operations under your brand so you can focus on your patients.

Empowering Your Practice

Book A Discovery Call
Contact the Team
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